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Home > Financial Aid > Financial Aid Dates and Deadlines

Financial Aid Dates and Deadlines

Students are encouraged to complete their financial aid application by March 2nd of each year to ensure timely delivery of financial aid funds. The school will review your application and may request more information if it is necessary to complete your file.  Below are important dates and deadlines to help you with your financial aid planning efforts. 

Financial Aid Application Deadlines

Academic Year Application Period Begins Application Deadline Federal Income Tax Year
2022-2023 (Fall 2022, Spring 2023, Spring 2023) October 1, 2021 June 30, 2023 2020
2023-2024 (Fall 2023, Spring 2024, Spring 2024) October 1, 2022 June 30, 2024 2021

Deadline to Submit Verification Documents

2022-2023 Aid Year
Deadline to Submit Initial 2022-2023 Verification Documents August 9, 2023
Deadline to Submit Follow-Up 2022-2023 Verification Documents August 23, 2023

Scholarship Deadlines

Gavilan College 2023-2024 General Scholarship March 3, 2022
Other Scholarships Dates May Vary

Visit our Scholarships page for more information. 

Frozen Enrollment Dates

The frozen enrollment date is the date that Financial Aid uses to determine each student's eligibility for various financial aid awards.  Students should enroll in all classes or make necessary changes to their schedule before the frozen enrollment date.  Late start courses will only count towards your financial aid if you are registered before the frozen enrollment date.  

2022-2023 Frozen Enrollment Dates

Semester Date
Fall 2022 - Aviation October 3, 2022
Fall 2022 - All Financial Aid Eligible Programs October 10, 2022
Spring 2023 - Aviation March 6, 2023
Spring 2023- All Financial Aid Eligible Programs March 20, 2023
Summer 2023 - All Financial Aid Eligible Programs July 3, 2023

Disbursements and Refunds

All disbursement and check mail dates are estimated. We make every effort to maintain the published schedule; however, it is subject to change.

Funds will be disbursed/credited to the student account after all required documentation has been satisfied by the student and the file has been reviewed and completed by a Sr. Specialist. Please note that it can take 2-4 weeks for the financial aid file to be reviewed and completed.  

Financial Aid funds will first be applied to any outstanding balances. If a credit remains on your student account, the Business Services Office will process a refund check, which will be mailed following the dates below. Please allow approximately two weeks for processing and mailing.

 

Fall 2022

Check Mail Date % of Payment Award Type(s)
8/15/2022 50% Pell Grants for Aviation Only
8/30/2022 50% Pell Grants
9/6/2022 50% Pell Grants
10/20/2022 100% Pell Grants for Aviation Only
10/27/2022 100% Pell Grants and SEOG
11/14/2022 100% Cal Grants and SSC Grants
11/23/2022 100% Pell Grants

 

Spring 2023

Check Mail Date % of Payment Award Type(s)
1/19/2023 50% Pell Grants for Aviation Only
2/7/2023 50% Pell Grants
2/16/2023 50% Pell Grants
3/23/2023 100% Pell Grants for Aviation Only
4/6/2023 100% Pell Grants and SEOG
4/13/2023 100% Cal Grants and SSC Grants
5/24/2023 100% Pell Grants

 

Summer 2023

Check Mail Date % of Payment Award Type(s)
6/22/2023 50% Pell Grants
7/20/2023 100% Pell Grants

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Gavilan College
5055 Santa Teresa Blvd
Gilroy, CA 95020
(408) 848 - 4800