Forms for Students
AB 540 / Dreamers
For eligible California High School Graduates. Any student, other than a nonimmigrant alien, who meets all of the following requirements, shall be exempt from paying nonresident tuition at the California Community Colleges, the University of California and the California State Universities (all public colleges and universities in California).
Academic Appeal Petition
Submit this petition along with any supporting documentation to the Admissions & Records Office.
Petition for Academic Renewal
TERM RENEWAL: A student may petition for the academic renewal of a maximum of three terms of substandard coursework which is not reflective of the student’s demonstrated ability.
Application for Admission
Before you fill out the online Gavilan Admission Application, please read this page. Español
Assessment Test Exemption
New students to Gavilan College may obtain an exemption to the assessment orientation and counseling/education plan core requirements if they fit one or more of the criteria listed here.
Please fill out this form if you wish to change any information in your records.
Education Plan Exemption
New students to Gavilan College may obtain an exemption to the assessment, orientation and counseling/education plan core requirements if they fit one or more of the criteria listed.
Excessive Units
Late Add, Late Drop, Excess Unit & Class Time Conflict. (Please note, if excess units is because of a winter class then you can register without the form with Admissions and Records either in-person, virtually or by phone. No need to submit this form)
This form is to be used in the event that a student wishes to take an Excused Withdrawal (EW) for one or more courses due to medical related circumstances.
Gavilan College allows high school students grades 9 – 12 to enroll in transfer-level advanced, vocational and kinesiology courses (numbered 1-199) during the Fall, Spring and Summer sessions. High school students may not enroll for nontransferable courses (numbered 200 and above). Also see the High School students page.
Incomplete Grade Request
An incomplete grade may be given after the withdrawal deadline when a student who, because of “unforeseeable, emergency and justifiable reasons” (Calif. Education Code, 55758, 6/91), is unable to complete the course requirements.
Independent Study
This application must be completed by the student and instructor and approved by the appropriate dean before the student will be permitted to register for Independent Study or Field Work and Service.
Late Drop/Add Request
Late Add, Late Drop, Excess Unit & Class Time Conflict
Leave of Absence Form
Leaves of absence for more than two weeks will not be granted except in cases of illness. For shorter periods of time, a student may request a leave from his/her class.
New Student Exemption Form
Orientation Exemption
New students to Gavilan College may obtain an exemption to the assessment, orientation and counseling/education plan core requirements if they fit one or more of the criteria listed.
Prerequisite Challenge Form
Prerequisite challenge form for a class you wish to challenge.
Prerequisite Verification
Use this form if you wish to take a course that has a prerequisite that you have satisfied at another college. Please provide a copy of your transcript and the completed form.
Priority Registration Appeal Petition
Per Title 5, section 58108, you may submit this form for consideration if you have lost your enrollment priority due to not meeting the necessary academic requirements or because you have reached or exceeded the 100 unit maximum (excluding a maximum of 30 units of basic skills and/or ESL classes).
Repeat Course Petition
Electronic form needs to be completed and approved by Counseling. Repeating courses may have implications for financial aid awards. Students are advised to consult with financial aid.
Request for Grading Option
Some colleges and universities may limit the number of or not accept courses graded Pass/No Pass. Consult a counselor before selecting this grade option.
Residency Determination or Appeal
The information requested is deemed relevant and necessary to properly determine your residence status for tuition purposes pursuant to Education Code Section 68062. Please see the guidelines on the Residency page.
Student Records Release Authorization Form (FERPA)
The Family Education Rights and Privacy Act (FERPA) is a federal law that provides protections for student education records. Gavilan College must have a student's written authorization before sharing any of their information to third parties such as their parent(s), guardian, sponsor, etc. This form is also used to opt-out of directory information.
Under 18 Form
Required form for all students attending Gavilan College under the age of 18 as of first day of current semester. Please submit all documents to the Admissions and Records Office. Please also see the High School students page.
Time Conflicts
Late Add, Late Drop, Excess Unit & Class Time Conflict
Transcript Request
Transcripts with grades for the most current completed semester will not be available until at least three weeks after the end of that semester (if your grades have been submitted).
Verification Request
Attendance Verification Request may be submitted at Admissions & Records office at the main campus in Gilroy, or at the Hollister or Morgan Hill sites.