GAVILAN JOINT COMMUNITY COLLEGE
DISTRICT
REGULAR MEETING, BOARD OF TRUSTEES
Tuesday, January 13, 2009
CLOSED SESSION – 6:00 p.m.
OPEN SESSION – 7:00 p.m.
MINUTES
I.
CALL TO ORDER
The
meeting was called to order by Deb Smith at 6:00 p.m.
1. Roll Call
Trustees: Deb Smith, Elvira Robinson, Kent Child, Laura
Perry, Mark Dover, Tom Breen, Mike Davenport
2. Recess to closed session
The
Board recessed to closed session at 6:00 p.m.
II.
OPEN SESSION 7:00 p.m.
1.
Call
to Order
The meeting was
called to order by Deb Smith at 7:08 p.m.
2. Roll Call
Deb Smith, Elvira Robinson, Kent
Child, Mark Dover, Tom Breen, Laura Perry, Mike
Dr.
Steven M. Kinsella, Superintendent/President
Dr.
Victor S. Krimsley, Acting President
Fran
Lopez, Interim Vice President of Instruction
Joe
Keeler, Vice President of Administrative Services
Rosie
Armstrong, Professional Support Staff
Suzanne
Bulle, Recording Secretary
Others in Attendance: Ron Hannon, Jan Bernstein Chargin,
Susan Alonzo, Carol McEwan, Anne Ratto, Rachel Perez, Sherrean Carr
3. Pledge of Allegiance
Trustee
4. Report of any action taken in closed
session
MSC (Perry/Robinson) unanimously carried to accept the
resignation of an Assistant MIS Director and ratify the written settlement and
release agreement between the District and that employee pursuant to which the
employee releases all claims against the District in return for compensation
equal to three months pay and 4 months of continued medical coverage.
5. Consent Agenda
MSC (Dover/Child) unanimously carried to approve consent
agenda with corrections.
6.
Approval
of Agenda
MSC (Perry/Williams) unanimously carried to approve agenda
with changes.
7.
Comments
from the Public - This is a time for the public to address the Board.
None
8.
Officers'
Reports
(a)
Vice
Presidents
Joe reported out of the 22 samples of water tested, 1
contained copper and 8 contained lead; all fixtures replaced. In December, a month before the state request
to test water, 73 samples were tested, of those 1 contained copper, 5 contained
lead, which is within the 10% threshold.
Results have been reported to the state.
The next test for all 73 areas will be in June 2009.
John reported that enrollment, compared to the same date as last year, is up 8% with 704 additional head count.
(b)
College
President
Steve Kinsella reported that there
is no new information from the state.
Right now the proposal is to eliminate the living allowance of .68%,
which was not included in the college budget.
The state budget for 2009-10 is still undecided but growth money is
being proposed, but no COLA. The college
is doing well with finances; budget numbers are conservative and the retiree
fund continues to go up and down. The
college will continue to be cautious and prepared.
(c)
Academic
Senate
Debbie Klein reported that most
faculty are on break; the first Senate meeting is scheduled for Feb. 3rd. Russell Lee has resigned as Vice President
and Erin Crook has agreed to serve on an interim basis.
(d)
Professional Support Staff
Diana
Seelie announced the results of the CSEA elections: President, Carol McEwan, Vice President, Diana
Seelie, Secretary, Diane Stone, Treasurer, Laurel Blakley, CPRO, Shannon
Bishop, Job Stewards: Rosie Armstrong, Jose Morales, and Monica
Quiroz-Rivera. Trustee Smith expressed
appreciation for the professional newsletter that is distributed by Shannon
Bishop.
(e) Student Representative
Student
Trustee Williams announced that this was his last meeting as Student Trustee
and introduced Joey Hayes as the incoming student trustee. The ASB is planning
activities for back to school week.
(f) Board
Member Comments
Trustee Robinson wished Andrew the best
of luck to Andrew Williams. Trustee
Breen is scheduled to attend the ACCT Conference in Feb. Trustees Breen and Child attended the retirement
dinner for Tim Foley.
(g) Board
President
Trustee Smith thanked Vic for stepping
in as Acting President and welcomed Debbie Klein, and Joey Hayes.
(h)
Board
Committee Reports
Board Policy Subcommittee met today to discuss Board Policy
2015 Student Member(s). This is on the
agenda for action.
9.
Information/Staff
Reports
(a) Recognition of the Employee of the Month
Joe reported that the December Employee of the Month is Ericson Estamos
from the MIS department. Trustee Smith
stated that the Board would like to invite the recipient of the award to the
board meeting and participate in the award presentation. Joe will follow up with Shairon Zingsheim.
(b) Financial Analysis of the Financial Position and
Financial Condition of the Gavilan Joint Community College District
Steve reviewed the highlights of report. Trustee
(c) Expenditure Reduction Task Force Update
Ron reported that the proposed reductions are on the agenda
for action by the Board. The Task Force
is continuing to meet to identify additional reductions for the next fiscal
year.
(d) Create Online Annual Report to the Community 2007-08
Jan reported that the annual report to the community
has been produced and distributed to the community for past three years. A recommendation has come forward to create
an online version of the report and to distribute to stakeholders by post card
with web address, and a Chamber eblast. Morgan Hill Chamber will still need a
hard copy. Trustee Breen noted that the
Hollister Downtown Association distributes information by email. This would save the college $5,000 in
printing and mailing costs. Trustee
(e) Reverse Credit Payment for
John reported that a recommendation has been made to
change the approach on how we assess and collect fee for ASB cards. The ASB has noticed a drop in revenue
($25,000 in the last 2 years) since the fee was not mandatory in the Banner system. The recommendation is to have students pay
for the ASB card when registering and apply for a refund if they do not want the
card. They can expect a refund in the beginning
of summer. There is on-going discussion about how the
cards will be distributed. The fees pay
for several student activities including guest speakers in the
(f) Foundation for California Community Colleges Gavilan
College/GUSD Implementation Grant Agreement Renewal, Budget Reports, and
Progress Report, and TJO/GECA Interim Principal Announcement
John reported that the college completed and filed the
grant application and it has been renewed.
Mary Ann Boylan has been appointed as Interim Principal for the
remaining of the academic year.
(g) Pay for Print: GoPrint
Vic reported that this was a recommendation to assist
in controlling cost and reducing waste in printing materials. The GoPrint system is being used in many area
schools and has been successful.
Students will be able to purchase a card with a number of copies. There is a possibility of tying the number of
copies to the ASB card. Students can
also purchase copies on a separate card.
The system will be installed for use this spring. This has been presented to President’s
Council. This will be available at the off
sites and each lab will be equipped with the software.
(h) Revised Measure E Bond Quarterly Financial Status
Report
Provided
for information
(i)
Monthly Financial
Report
Provided for information
IV. ACTION
ITEMS
1.
Old Business
(a) Board Policy 2015 Student Member(s)
MSC (Perry/Robinson) unanimously carried to approve
amendments to Board Policy 2015. The
term of the student trustee will be one year with the option of running for a
second term. Trustee Perry thanked Student Trustee Williams for pointing out
the concern of keeping the two year term.
2.
New Business
(a) Curriculum
MSC (Child/Dover) unanimously
carried to approve the curriculum.
(b) 2008
Institutional Effectiveness Committee (IEC) Report
MSC (Dover/Perry) unanimously
carried to approve the 2008 Institutional Effectiveness Committee (IEC)
Report. Trustee Child acknowledged the
work of the IEC and noted the achievable goals.
Trustee
(c) CCCT
Board Election 2009
No nominations were submitted.
(d)
MSC (Dover/Breen) unanimously
carried on a roll call vote.
(e) Child Development Contract #CPRE-8368, Program Type:
State Preschool, Project Number: 43-6947-00-8
MSC (Breen/Robinson)
unanimously carried to approve the Child Development Contract #CPRE-8368,
Program Type: State Preschool, Project Number:
43-6947-00-8.
(f) FY
07-08 District and Measure E Bond Audit Reports
MSC (Child/Dover) Bill
Williams, Vavrinek, Trine and Day Co. reviewed reports. The big change for 2007-08 was the sale of $50,000
bonds (Series C). There were no
expenditures found that appear to be out of compliance with the bond ballot
measure. The general fund ended with
just under $3.6 million in unrestricted funds, and $180,000 in restricted funds
(includes carry over funds and deferred revenue). The results of the audit are unqualified,
student financial aid is ok, and there are no state compliance findings. Bill acknowledged the cooperation of the
staff in the Business Office. Steve
acknowledged Joe Keeler, Business Office staff, and Bill Williams. Trustee Child asked Joe to convey
appreciation to the Business Office for the quality of work produced by
staff. Joe stated that this is a team
effort and thanked the Deans and program managers.
(g) Budget Adjustments
MSC (Perry/Dover) unanimously carried to approve
budget adjustments. Joe reported that
the matrix included the recommendations from the Expenditure Reduction Task
Force. Expenditures were decreased by
$841,219 and lowered the revenue from the state by the same amount. There was no net affect on the fund
balance. Trustee Perry thanked Ron and the
Expenditure Reduction Task Force for their work.
(h) FY 09-10 Budget Calendar
MSC (Dover/Davenport) unanimously carried to approve
the FY 09-10 Budget Calendar.
(i) Non-Resident Tuition and Capital Outlay Fee
MSC (Breen/Perry) unanimously carried to approve the
non-resident fee, $194.00 and no capital outlay fee.
(j) Disposition of Surplus Personal Property
MSC (Breen/Robinson) unanimously carried to approve
the disposition of surplus personal property.
(k) Kitchell CEM Amendment to Project Assignment Amendment (PAA)
MSC (Perry/Dover) unanimously carried to approve the
Kitchell CEM amendment to project assignment amendment.
(l) Capital Project Change Order
MSC (Williams/Child) unanimously carried to approve
the capital project change order.
V. CLOSING ITEMS
1.
The
next regularly scheduled Board meeting is February 10, 2009,
2.
The
meeting was adjourned at 8:11 p.m.
*Roll Call
Vote
MSC
(Motion/Second/Carried)