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Registration Process


Online Registration Process using MyGav

Step 1.  Go to www.gavilan.edu and click on the MyGav icon, usually located on the lower left.

Gavilan homepage with MyGav icon circled

 

Step 2.  Log into MyGav using your "G-number" and pin.  If you have not yet established a pin, first click the link for new users and you will be prompted to set up a pin number and security question.  If you have forgotten your pin, click the appropriate link to be presented with your security question.  If you cannot remember the answer to your security question, or a security question is not set up, please see a counselor or the Admissions & Records office for further assistance.

MyGav portal login screen

Step 3.  Click the "Student" tab at the top of the screen.  You probably only have a couple of tabs available; that's okay.

MyGav homepage with student tab circled

 

Step 4.  Use the registration quick links to begin the registration process.  If you already know exactly which class you want to add, and you have the 5-digit CRN number, go to step five.  If you don't know exactly which classes you want to add, and you want to search for classes, go to step seven.

Student tab with registration quick links circled

 

Step 5.  If you know the CRN number of the class you want to add, click "Add or Drop Classes" from the Quick Registration Tools menu.  Confirm that the current term is selected from the drop-down menu, and press "Submit."

Term selection screen, add or drop classes

 

Step 6.  Enter the CRN number into one of the blank rectangles and click "Submit Changes."  The computer will try to register you for the class.  On the next screen, verify success by confirming that the course appears in a list, with the notation "Web Registered."  If the computer cannot add you to the class, you will get an error message explaining why.  You can always see a counselor for help troubleshooting an error message that you don't understand.

Add or Drop Classes screen, with submit changes button circled

 

Step 7.  If you would like to search for classes, click "Search for Classes" from the Quick Registration Tools menu.  Select the current term from the drop-down menu and press "Submit."

Search for Classes, term selection screen

 

Step 8.  Click "Advanced Search."

Step 9. On the advanced search screen, you will notice that there are a variety of different ways to restrict your search for classes.  When you are just beginning, it is best to leave the search parameters as wide as possible, so that you have many results to choose from.  You can always press the "back" button and add another restricting factor to your search.

Class search screen

Subject limits your search to a single subject area.

Course number limits your search to a specific course number.  If you are searching for History 2, highlight subject History and type the number 2 in this box.

Title allows you to search for a class by title or keyword.  For example, you can type "yoga" into this box if you don't know what subject area a yoga class would fall into.

Schedule Type is not frequently used by students, but it is handy if you are looking only for online classes.  If that is the case, highlight "Dist. Ed Internet Delayed" and your search will return only online classes.

Credit Range allows you to limit the number of units; for example, when you are looking for a one-unit physical activity course or a four-unit science course.

Campus allows you to specify courses on the Morgan Hill, Hollister, or Gilroy campuses.

Part of Term is useful if you are looking for late-start classes (highlight "Extended Term").

Session allows you to specify whether you are looking for day or evening classes.

Attribute Type allows you to search for courses that meet a specific General Education area on the CSU, IGETC, or Gavilan GE patterns.  To search for any GE course, highlight all attribute types that start with "GAV."

Start Time and End Time allow you to specify a certain time window in which you would like to take classes.

Days allows you to select certain days of the week.

Remember, you DON'T need to fill out all of these fields; they are just there to help you narrow down your search, if you need to.  If you want to select multiple options within a field, hold down the control key for windows computers or the command key for macs.

 

Step 10.  This is what a search results screen looks like.  Here, I have searched for the course CSIS 1, Computer Literacy. Lots of information is listed here including whether or not the course is full, the CRN numbers, the number of units (credits), the course title, meeting days and times, instructor name, meeting dates and location.  Pay special attention to the date column; not all classes always meet for the full sixteen weeks of the term.  Also take note of the location column: HOL refers to the Hollister campus; MHG refers to the Morgan Hill campus; all other abbreviations refer to the Gilroy campus.

The far left column indicates course availability.  Courses with a "C" in this column are currently closed, but you can always check back to see if seats open up later.  Courses with a click-box are available for you to select and register.  If you see "SR" in this column, you probably have some kind of "hold" on your account that is preventing you from being eligible to add classes. You can view holds from the "Student" tab, or visit a counselor for assistance.

Search results screen for CSIS 1

When you have selected the class that you want to add to your schedule, select the click-box and press "Register."  On the next screen, verify success by confirming that the course appears in a list, with the notation "Web Registered."  If the computer cannot add you to the class, you will get an error message explaining why.  You can always see a counselor for help troubleshooting an error message that you don't understand.

Step 11.  Congratulations!  You have just added a class to your schedule.  Repeat this process until you are registered for the number of units or courses that you wish to take.  Many students find it helpful to look at the scheduling options and write them down in advance, to avoid accidentally trying to register for classes that overlap with each other.  Remember, if you are having trouble, you can always visit a counselor.


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