GAVILAN JOINT COMMUNITY COLLEGE DISTRICT
Citizens' Oversight Committee Meeting

Monday, December 17, 2007
Gavilan College, 5055 Santa Teresa Boulevard, Gilroy
North/South Lounges

5:00 p.m. Tour of Measure E Projects (meet in North/South Lounges)
6:00 p.m. Meeting (North/South Lounges)

AGENDA

  1. Call to Order
    1. Roll Call
  2. Consent Agenda
    1. Minutes 4/16/07, Notes 9/10/07
  3. Approval of Agenda
  4. Comments from the Public - This is a time for the public to address the Citizens' Oversight Committee
  5. INFORMATION ITEM(S)
    1. Item(s) presented at board meetings for information or approval by the Board of Trustees:

      May 8, 2007
      • Measure E Bond Quarterly Financial Status Report
      • Kitchell Project Assignment Amendment (PAA) Occupational Education Building
      • BFGC Architect Planners, Inc. (BFGC) Project Assignment Amendments (PAAs)

      June 12, 2007
      • Renewal of Term for Citizens' Oversight Committee Member
      • Landscape Master Plan
      • Bid for Measure E Phase I Site Improvement Project
      • Kitchell Project Assignment Amendment (PAA) Gavilan Campus Phase I Site Improvements
      • BFGC Architect Planners, Inc. (BFGC) Amendment to Master Planning Agreement and Project Assignment Amendments (PAAs)
      • Campus Geologic Hazards Assessment
      • Various Capital Project Change Orders
      • Notices of Completion for Interim Housing Phase II Project

      July 10, 2007
      • Bid for Measure E Science Buildings Modernization Project
      • Bid for Measure E Occupational Education Building Modernization Project
      • Bid for Measure E Relocation Services
      • Contract to Provide Academic Furniture and Related Furnishings, Resolution No. 884
      • BFGC Architect Planners, Inc. (BFGC) Amendment to Master Planning Agreement and Amendment to Science Building Complex Project Assignment Amendments (PAAs)
      • Agreements for Division State Architect (DSA) Inspection Services for the Measure E Science Buildings Modernization, Occupational Education Building Modernization, and Phase I Site Improvement Projects
      • Capital Project Change Order Request
      • Notice of Completion for Infrastructure Project

      August 14, 2007
      • Preliminary Measure E Bond Quarterly Financial Status Report 6/30/07
      • Bid for Measure E Science Buildings Asbestos Abatement Project
      • BFGC Architect Planners, Inc. (BFGC) Project Assignment Amendments (PAAs)
      • Various Capital Project Changes Orders

      October 9, 2007
      • Citizens; Oversight Committee Appointment
      • Professional Services Agreement with David J. Powers & Associates, Inc.
      • Measure E Bond Financing Team
      • Project Assignment Amendments (PAAs) to BFGC Agreement for Architectural Services-Coyote Valley Campus-Portables for Interim Housing and the Security & Maintenance Building Project
      • Kitchell Project Assignment Amendment (PAA)-Security and Maintenance Building Project
      • Various Capital Project Change Orders

      November 13, 2007
      • Measure E Bond Quarterly Financial Status Report 9/30/07
      • Professional Services Agreement with Kier & Wright Civil Engineers & Surveyors
      • Amendment to Professional Services Agreement with David J. Powers & Associates, Inc.
      • Measure E Phase II and III Site Improvement Plan
      • BFGC Architect Planners, Inc. (BFGC) Amendment to Master Planning Agreement and Phase II and III Site Improvement Project Assignment Amendments (PAAs)
      • Two (2) Kitchell Project Assignment Amendments (PAAs)
        • Coyote Valley Educational Center-Installation of Portables for Interim Housing Project
        • Phase II and III Site Improvements Project
      • Various Capital Project Change Orders
      • Notices of Completion for Theater Building Classrooms 127 and 130 Remodel Project
      • Authorize Issuance of Additional Gavilan Joint Community College District (Santa Clara and San Benito Counties) Election 2004 General Obligation Bonds, Resolution No. 887

      December 11, 2007
      • Update on Community Meetings in San Benito County
      • Notice of Preparation-Coyote Valley
  6. DISCUSSION ITEM(S)
    1. Bylaws Membership (Section 5.2 (b)
    2. Student Representative Actions Taken by the Administration
    3. Vacancies as of June 30, 2008
    4. Annual Report Schedule
    5. Update Measure E Activities
      • Measure E Construction Updates
    6. Written Report on Cost Savings
  7. ACTION ITEM(S)
    1. FY 06-07 Measure E Bond Audit Reports
    2. Election of Vice Chair
    3. Committee Requests for Information
    4. Establish Subcommittee for the Annual Report
    5. Set Next Meeting Dates
  8. CLOSING ITEM(S)
    1. Adjournment

PUBLIC COMMENTS Individuals wishing to address the Citizens' Oversight Committee (COC) on a non-agenda item may do so during the Comments from the Public.

However, no action may be taken on an item, which is not on the agenda. The public is welcomed to address the COC on particular agenda items and may do so at the time it is presented. Guidelines for Comments from the Public will be as follows:

A maximum of 5 minutes will be allotted to each speaker with a maximum of 20 minutes to a subject area.
No disruptive conduct will be permitted at any Gavilan College Citizens' Oversight Committee meeting.

AGENDA ITEMS Individuals wishing to have an item appear on the agenda must submit the request in writing to the Superintendent/President two weeks prior to the meeting. The COC Chair and Superintendent/President will determine what items will be included in the agendas.

Items listed under the Consent Agenda are considered to be routine and are acted on by the COC as one motion. There is no discussion of these items prior to COC vote unless a member of the COC, staff, or public requests those specific items are discussed and/or removed from the Consent Agenda. It is understood that the Administration recommends approval on all consent items. Each item on the Consent Agenda approved by the COC shall be deemed to have been considered in full and adopted as recommended.

In compliance with the Americans with Disabilities Act, if you need special assistance to access the board meeting room or to otherwise participate at this meeting, including auxiliary aids or services, please contact Suzanne Bullé at 408-848-4711. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the COC meeting.


Please help keep Gavilan College a litter-free campus and preserve its park-like setting. Thank you.
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