Skip main navigation
 

Gavilan College Home Page
 
 

Citizens' Oversight Committee
February 27, 2006 minutes


I. Call to Order
 

Russ Danielson, Vice Chair, called the meeting called to order at 6:01 p.m.

Members attending: Russ Danielson, Marco Renella, Tony Ko, Tom Andrade, Pi Silverstein, Lawrence Grace, Sandra Fishler

Members absent: Mark Zappa, Kip Ward, Angela Sanfilippo

Others attending: Steve Kinsella, Joe Keeler, Jan Chargin, Bill Williams, Casey Michaelis, David Cartnal, Dean Tatsuno

 
II. Consent Agenda
 
  1. Minutes - 11/28/05
    MS (Andrade/Renella) unanimously carried to approve as presented.
 
III. Approval of Agenda
 

MS (Andrade/Grace) unanimously carried to approve agenda.

 
IV. Comments from the Public
 

None

 
V. Information Items
 
  1. Bond Renovation Plan - Presentation by Bond Renovation Team
    David Cartnal, architect, BFGC and Casey Michaelis, Kitchell CEM

A summary of the Facilities Master Plan was presented. The Plan represents an on-going, fluid document that will be updated and amended to reflect new or changed conditions that influence the ultimate facilities delivery over the next 8 years. It will serve as the guideline for decision-making, capital outlay expenditures, and educational facilities design. The Plan will also be used to generate a Full Facilities Master Plan for State review.

Items approved by the Board of Trustees provided for information.

    Jan. 10, 2006
  • Resolution #847 Approving and Ratifying Agreement for the Purchase of Real Property for Coyote Valley Campus Project
  • Resolution #848 Approving and Ratifying Agreement for the Purchase of Real Property for Hollister Campus Project
    Feb. 14, 2006
  • Ratification of an On-Going Construction Management Contract with Kitchell CEM
  • Facilities Master Plan, Feb. 14, 2006
  • Americans with Disabilities Acts (ADA) Transition Plan
  • BFGC Project Assignment Amendment (PAA) - Infrastructure Upgrades
  • BFGC Project Assignment Amendment (PAA) - Interim Housing/Swing Space (Phase I) Modernization
  • BFGC Project Assignment Amendment (PAA) - Science Buildings Complex
  • Kitchell Project Assignment Amendment (PAA) - Infrastructure Upgrades
  • Kitchell Project Assignment Amendment (PAA) - Interim Housing/Swing Space (Phase I) Modernization
  • Kitchell Project Assignment Amendment (PAA) - Science Buildings Complex

The money from the bond needs to be spent in three year increments, from the time the first series of bonds ($30 million) were issued, another year and four months remains.

Joe noted that the amendments (part of the initial contract) were approved by the Board for Group 1 Projects.

 
VI. Discussion Items
 
  1. Update Measure E Activities
    1. Projects/Contracts/Agreements for Bond Work
      Land acquisitions will be funded by Measure E. The District is responsible for conducting an extensive due diligence process to ensure the sites are useable as community college campuses. The District will initiate an application for the site to be approved by the State Chancellor's Office as part of the due diligence process.

      The airport property, in Hollister, is out of the safety zone (least troublesome), not recommended for schools, but is ok for colleges. Other properties, approximately 6, were visited and did not appear to work for a campus site. It is possible that this site will not make it through the due diligence process and if that is the case, property search will continue.
    2. Summary of Financial Transactions
      Joe reviewed financial transactions. A clarification was made about salary and benefits; cost related to ½ time MIS Assistant Director to manage the Enterprise Resource Project (ERP) system.
 
VII. Action Items
 
  1. FY 04-05 Measure E Bond Audit Report
    Bill Williams, CPA, Vavrinek, Trine, Day and Co., LLP, reviewed the report and noted that there were no instances of noncompliance. Mr. Williams noted that he reviewed the Interim Report to the Community and indicated that it was well done; it should include that there were no instances of noncompliance. MS (Silverstein/Grace) unanimously carried to approve the financial bond audit report. MS (Silverstein/Grace) unanimously carried to approve the performance bond audit report.

    Future audit reports will be presented to the Citizens' Oversight Committee before submitting to the Board of Trustees for action.
  2. Annual Report to the Community
    Jan distributed the Community Education schedule, which contained the Interim Report to the Community. The final report will include what has happened since the last report, the Project Phasing map from the Master Plan presentation and will be published in the regular schedule of classes with a note on the cover page. MS (Andrade/Grace) to appoint Russ Danielson, Sandra Fishler and Marco Renella as a subcommittee, proof the final report in late March (Jan will send by email), and authorize the release and publication.

    There have been some comments from the public, by telephone, related to the bond.
  3. Set Meeting Dates
    The next meeting is scheduled for, May 15, 2006 MS (Silverstein/Renella) unanimously carried.

    MS (Renella/Silverstein) unanimously carried to adjourn meeting at 6:55 p.m.