President’s Council
November 29, 2006
Minutes
Attending: S. Kinsella, J.
Keeler, R. Rude, D. Seelie,
E. Crook, B. Avelar, R.
Perez, K. Asfour
Others attending: J. Chargin, S. Williams, Merrissa Bentley VP
Events & Activities (sub for Betsy Avelar), M. Arvizu
Minutes (11/8/06)
MS (Keeler/Wolowitz)
approved as presented.
Adrienne reviewed the charge
of the committee and asked the Council to review the College mission statement
and provide input via a bulletin board that should be on the web this
week. The consensus of the Council is to
keep the statement short. The committee
will make a final recommendation on Dec. 12 and pass on to President’s Council,
then to the Board for first reading by Jan.
Joe noted that Administrative Services should be included. Steve noted that the accreditation standard
check list should be used as a guide.
All constituent groups should review in Feb.; it will be presented to
the Board for action in March.
Steve asked for responses to
the Budget Committee recommendations.
Eduardo distributed a memo from
Veronica Martinez on behalf of Financial Aid.
Rachel presented a memo on
behalf of Community Development and will send a copy to Council members.
Jan Chargin spoke on behalf
of the Public Information Office; the office is served by one person, has many
goals, two more publications due to Measure E, alumni database is listed as a
priority of the strategic plan.
Positions recommended for
increased hours will become effective Jan. 2007. Eduardo noted that managers asked about representation
on budget committee. Representatives are
appointed according to the bylaws, which do not indicate manager, but
administrator. Steve asked the managers
to submit a request, in writing, to amend the bylaws to include a manager
representative on the budget committee, at the next Council meeting.
Steve will review the list
again and reminded everyone that $100,000 is earmarked for part-time faculty
increase in salary. We have $350-400,000
to work with and what is not approved this year can be considered next
year. This may go to the Board in
Dec. Reclassification requests will go
through standard HR process. The Senate would like to request assistance
(minute-taking, updating web site, and making phone calls) of one of the positions
with increased hours.
Mimi reported that we are moving
toward active directory, where data will be stored on the server and have
electronic signatures (ERP). In light of
this and because the college has experienced a breach, we need to take more
precautions to prevent password attacks.
Mimi distributed information on how to create a strong password; this will
be presented at Staff Development Day.
Passwords should be changed at least twice a year. The Technology Committee has unanimously
recommended.
This is item is in response
to a request from the Senate on hiring procedures for Supervisors. Shairon presented two sets of revised
procedures for hiring Supervisors and Classified/Confidential staff and the
Council approved effective immediately.
A subcommittee of the Council will work with Shairon to review all of
the district’s current hiring procedures.
The goal is to complete this by the end of the spring semester. Representation for hiring committees for now
is as follows: three representatives from administrators,
supervisors/confidential, three faculty, up to three professional support staff
and up to two students.
Names for the subcommittee
should be submitted at the next Council meeting.
Joe
reported that the Budget Committee has approved the recommendation from TPS
Chairs/Department Leads. Future computer
purchases will be on the next President’s Council agenda. MS (Wolowitz/Perez) unanimously carried to
approve one-time funding allocation for career technical equipment.
One-time
funding allocation recommendations Basic
Skills
Joe
reported that the recommendation (3 of 5 basic skills) will be presented at the
next President’s Council meeting. Scheduled
maintenance and instructional equipment will go through the Budget Committee and
then to President’s Council.
John reported that the
Memorandum of Understanding (MOU) is near the final stage and there is a web
site. The Gilroy Unified School District
(GUSD) has approved the MOU and once it is approved by the Foundation for
California Community Colleges it will trigger funding. This will be presented at the Gavilan College
Board of Trustees at a Joint Boards of Trustees meeting with the GUSD on Dec.
12, 2006. Bond funds will be used to pay
for use of facilities ($1 per year) and equipment will be provided by the GUSD.
Administration - Ken Wagman
and Angie Oropeza
ASB - Johanna Stewart
PSS - Diane Sousa
Faculty - Jesus Olivas
Supervisors/Confidential -
Ken Wagman
Employee of the Month - Ken
Wagman and Angie Oropeza
Reports
Administrators
Rachel reported on the visit
to
ASB
Merissa announced a canned food
drive; the department with the most cans will receive $100, deadline Dec. 15. Jamie Sergi, Vice President of Finance is
organizing help for students during finals.
Professional Support Staff
No report
Confidential/Supervisors
Eduardo acknowledged Michelle
Cortes for being available to substitute for Natalie. Shairon thanked Eduardo
for his flexibility in Michelle’s absence from the
Faculty Senate
No report
Meeting adjourned at 5:10
p.m.