Trustee Ottmar stated that the financial master must support this plan, keep funding element in the process

GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, February 14, 2006

CLOSED SESSION – 6:00 p.m.

OPEN SESSION – 7:00 p.m.

MINUTES

I. CALL TO ORDER

Meeting called to order at 6:00 p.m.

1. Roll Call

Trustees: Tom Breen, Elvira Robinson, Mark Dover, Kent Child, Laura Perry, Deb Smith

Leonard Washington

2. Recess to closed session

The Board recessed to closed session at 6:00 p.m.

II. OPEN SESSION

1. Call to Order

Meeting called to order at 7:05 p.m.

2. Roll Call

Trustees: Tom Breen, Deb Smith, Elvira Robinson, Leonard Washington, Mark Dover, Kent Child, Laura Perry, Jesse Sandow, Student Trustee

Dr. Steven M. Kinsella, President

Suzanne Bulle, Recording Secretary Robin Rude, Professional Support Staff

Others in Attendance: Jan Chargin, Ron Hannon, Stan Botto, Jackie Horejs, Edwin Diaz, David Cartnal, Casey Michaelis, Bryson Smith, John Perez, Rachel Perez, John Pruitt, Jeff Thompson, Joyce Arntson, Susan Alonzo

3. Pledge of Allegiance

Trustee Perry led the pledge of allegiance.

4. Report of any action taken in closed session

No action taken in closed session

5. Approval of Consent Agenda

MS (Perry/Smith) unanimously carried to approve the consent agenda.

6. Approval of Agenda

MS (Perry/Smith) unanimously carried to approve the agenda.

7. Comments from the Public – This is a time for the public to address the Board.

Albert Marques, faculty member, invited everyone to Bach to Blues on Feb. 24. Trustee Child will be the master of ceremonies and a cast party will follow the performance. There has been some discussion about having a second concert in the future later on in the year at Eagle Ridge.

8. Officers’ Reports

Vice Presidents

Jane Harmon reported that Science Alive took place on Sat. There were 40 faculty, professional support staff, students, alumni, and Student Trustee Sandow working to provide 18 workshops and various activities for 270 middle school children and their parents. Workshops were provided in English and Spanish. Jane congratulated Hope Jukl and Eduardo Cervantes, as Co-Chairs, for another successful event.

College President’s Report

Steve announced the Gavilan College Educational Foundation annual fundraiser is set for March 4 at CordeValle and proceeds will go to the Gavilan College music program.

Academic Senate

No representative

Professional Support Staff

Robin Rude reported that staff members continue to be encouraged to participate on hiring committees. Discussion has begun on fundraising efforts.

Student Representative

Student Trustee Sandow reported that Healthy Relationships Day was well attended.

Board Member Comments

Trustee Robinson reported that the Latino Advisory Committee met last month and 10 organizations represented for the Gilroy, Hollister and Morgan Hill areas. There was discussion on what kind of services Gavilan can provide to the communities. The next meeting is scheduled for March and the committee will meet every two months.

Trustees Child, Dover, Breen, and Student Trustee Sandow attended the CCLC Legislative Conference in January.

Board President

No comments

9. Board Committee Reports

None

10. Information/Staff Reports

(a) Early College High School Status – Gilroy Unified School District

Steve introduced Edwin Diaz and Jackie Horejs from the GUSD. A two-hour information session was presented for staff today. Joyce Arntson and Jeff Thompson, Foundation for California Community Colleges, are leading the initiative and working with the Bill and Melinda Gates Foundation. Jeff Thompson, Vice President of Learning Programs, and Joyce Arntson, Vice President of Grants Development, reviewed the program and provided the history on how Gavilan College (1 of only 15 colleges) was selected to participate in the program.

(b) Santa Clara County Treasury Investment Portfolio Status as of December 31, 2005

This is provided for information.

Joe reported that the projection for the end of FY 05-06 would be a “breakeven budget”. Steve noted that last year the general fund was subsidizing the CDC program with $260,000. Steve congratulated Susan Alonzo for her efforts in reducing the subsidy by $200,000.

III. ACTION ITEMS

1. New Business

(a) Sabbatical Leave Requests

MS (Perry/Robinson) unanimously carried to approve sabbatical leave requests.

(b) Donation from William A. Christopher and Naming Rights for Basketball Court

Steve indicated that the period of time for naming rights should be corrected to read 20 years. MS (Perry/Smith) unanimously carried to approve the donation from William A. Christopher and naming rights for the basketball court. Trustee Smith expressed, on behalf of the Board, appreciation to Bill and Don Christopher for their continued support of Gavilan College’s athletic, STAR, theater, and music programs. Trustee Breen recommended that an opportunity be provided for Mr. Christopher to be publicly acknowledged.

MS (Sandow/Child) unanimously carried to approve Memorandum of Understanding California Partnership for Achieving Student Success.

(d) Faculty Contracts

MS (Child/Washington) unanimously carried to approve faculty contracts.

(e) Mission of Gavilan College and Strategic Plan for FY 2006-2011

This is to update and reaffirm the mission of the College and to identify the strategic plan objectives. A College Strategic Planning Committee will meet on a quarterly basis, with Jane Harmon as Chair, to review the plan. MS (Smith/Dover) unanimously carried to approve mission of Gavilan College and Strategic Plan for FY 2006-2011.

(f) Professional Services Agreement with Crown Research Group

Steve reported that the group would conduct a detailed market analysis of the property that is currently used as a golf course to determine if it is suitable as a college linked retirement community as well as a student/faculty housing option. The faculty-housing component is wrapped into plan. The student component is expected to be a separate area by the driving range. MS (Perry/Smith) unanimously carried to approve professional services agreement with Crown Research group.

(g) Ratification of an On-Going Construction Management Contract with Kitchell CEM

MS (Robinson/Dover) unanimously carried to approve ratification of the on-going construction management contract with Kitchell CEM.

(h) Facilities Master Plan, Feb. 14, 2006

David Cartnal, stated that this is a living open ended document that will be modified over time and sets the framework for the plan, guidelines, standards and the decision making process. David acknowledged the Board Facilities Subcommittee and the Health/Safety/Facilities and Grounds Committees, who have dedicated many hours to this document and acknowledged the talent and diligence of all the campus community in keeping the best interests of the College a priority. The safety and lighting issues is included in the infrastructure phase. MS (Smith/Dover) unanimously carried to approve the facilities master plan.

(i) Americans with Disabilities Acts (ADA) Transition Plan

MS (Perry/Smith) unanimously carried to approve the Americans with Disabilities Acts transition plan.

(j) BFGC Project Assignment Amendment (PAA) – Infrastructure Upgrades

MS (Perry/Smith) unanimously carried to approve the BFGC (PAA) Infrastructure Upgrades.

(k) BFGC Project Assignment Amendment (PAA) – Interim Housing/Swing Space (Phase I) Modernization

MS (Robinson/Dover) unanimously carried to approve the BFGC Project Assignment Amendment (PAA) interim housing/swing space (Phase I) Modernization.

(l) BFGC Project Assignment Amendment (PAA) – Science Buildings Complex

MS (Smith/Sandow) unanimously carried to approve the BFGC Project Assignment Amendment (PAA) – Science Buildings Complex

(m) Kitchell Project Assignment Amendment (PAA) – Infrastructure Upgrades

MS (Perry/Dover) unanimously carried to approve Kitchell Project Assignment Amendment (PAA) – Infrastructure Upgrades

(n) Kitchell Project Assignment Amendment (PAA) – Interim Housing/Swing Space (Phase I) Modernization

Ms (Perry/Smith) unanimously carried to approve Kitchell Project Assignment Amendment (PAA) – Interim Housing/Swing Space (Phase I) Modernization

(o) Kitchell Project Assignment Amendment (PAA) – Science Buildings Complex

MS (Smith/Dover) unanimously carried to approve Kitchell Project Assignment Amendment (PAA) – Science Buildings Complex

(p) FY 04-05 District Audit Report

Joe noted that there were no management comments, or findings, or instances of noncompliance and acknowledged a job well done by Rhonda Pfenning, Business Office staff, Supervisors and Administrators. MS (Child/Smith) unanimously carried to approve the district audit report. Trustee Child congratulated Joe and staff on a job well done.

(q) FY 04-05 Measure E Bond Audit Report

Joe reported that there were no management comments, or findings, or instances of noncompliance. This will be presented to the Citizens’ Oversight Committee. MS (Perry/Dover) unanimously carried to approve the Measure E Bond Audit Report.

(r) FY 06-07 Budget Calendar

MS (Smith/Child) unanimously carried to approve the budget calendar.

(s) Budget Adjustments

MS (Robinson/Perry) unanimously carried to approve budget adjustments.

(t) Quarterly Financial Status Report CCFS-311Q

MS (Washington/Perry) unanimously carried to approve quarterly financial status report.

* (u) Settlement Agreement with Enron, Resolution #849

MS (Child/Sandow) unanimously carried to approve resolution #849 on a roll call vote.

IV. CLOSING ITEMS

1.The next regularly scheduled Board meeting is March 14, 2006, Gavilan College, Student Center, North/South Lounges.

2.Meeting adjourned 8:23 p.m.