GAVILAN JOINT COMMUNITY COLLEGE DISTRICT

REGULAR MEETING, BOARD OF TRUSTEES

Tuesday, December 11, 2007

CLOSED SESSION – 6:00 p.m. OPEN SESSION – 7:00 p.m.

MINUTES

COMMITTEE OF THE WHOLE

1. Comments from the Public

None

2. Review of Self Evaluation and Board Goals

Discussion on the progress on board goals and settings of new goals occurring

I. CALL TO ORDER

The meeting was called to order by Mark Dover at 6:02 p.m.

1. Roll Call

ark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Laura Perry, Tom Breen

2. Recess to closed session

The Board recessed to closed session at 6:02 p.m.

II. OPEN SESSION 7:00 p.m.

1. Call to Order

The meeting was called to order by Mark Dover at 7:05 p.m.

2. Roll Call

Mark Dover, Deb Smith, Elvira Robinson, Leonard Washington, Kent Child, Laura Perry, Tom Breen, Andrew Williams, Student Trustee

Dr. Steven M. Kinsella, President

Joe Keeler, Vice President of Admin. Services

John Pruitt, Vice President of Student Services

Dr. Victor S. Krimsley, Interim Vice President of Instruction

Celia Marquez, Academic Senate

Rosie Armstrong, Professional Support Staff

Suzanne Bulle, Recording Secretary

Others in Attendance: Robert Huneman, Ron Hannon, Fran Lopez, Anne Ratto, Robin Egbert, Diana Alfaro, Jeannie Glass, Fran Lozano, Rachel Perez, Bill Wagner, Tim Holliday, Jesse Sandow, Sherrean Carr, Johanna Stewart, Jan Bernstein Chargin, Marlene Bumgarner

3. Pledge of Allegiance

Trustee Breen led the pledge of allegiance.

4. Organizational Meeting

(a) Election of Officers (President, Vice President, Clerk)

MSC (Perry/Robinson) nominated Mark Dover, President, MSC (Breen/Perry) nominations closed unanimously carried to elect Mark Dover.

MSC (Breen/Perry) nominated Deb Smith, Vice President, MSC (Perry/Breen) nominations closed unanimously carried to elect Deb Smith.

The motion was withdrawn to nominate Kent Child as Clerk.

MSC (Perry/Child) to nominate Leonard Washington, Clerk, MSC (Perry/Child) nominations closed unanimously carried to elect Leonard Washington.

(b) Setting Meeting Dates/Location

MSC (Breen/Smith) unanimously carried to approve meeting dates/locations.

(c) Committee Membership

MSC (Breen/Robinson) unanimously carried to approve committee membership as revised, Student Trustee Andrew Williams added to the Facilities Development and Utilization and Community Education committees. Community Education corrected as an ad hoc committee.

5. Report of any action taken in closed session

No action taken in closed session.

6. Consent Agenda

MSC (Perry/Smith) Student Trustee voted affirmative unanimously carried to approve consent agenda. Trustee Child acknowledged the retirement of Luella Jennings and Marietta Segal.

7. Approval of Agenda

MSC (Perry/Smith) Student Trustee voted affirmative unanimously carried to approve agenda.

8. Comments from the Public - This is a time for the public to address the Board

Diana Alfaro, ASB President, requested institutional support, including categorical programs, for the sale of ASB identification cards. There has been a steady decrease in sales over the last four years. Projected sales for fall 06 and spring 07 were $17,000; actual revenue collected was $11,000 despite increased enrollment. There will be a decline in ASB services and activities if revenues continue to decline. Diana highlighted the benefits of an ASB card.

Robin Egbert, digital media student announced that GavTV is now videotaping board meetings and the October board meeting is available for iPod. Robin shared pictures of two areas on campus, a fence around a fire hydrant and a 5’ drop by the portables, and stated that these are safety issues.

Tim Holliday, student, former student, trustee, commented on the minutes of Oct. 9. Steve acknowledged that Tim had resigned before the meeting, was allowed to sit at the board table, but was not a student trustee at the Oct. 9 board meeting. Tim stated that he attended the meeting because he did not receive a response from board members regarding his resignation. Trustee Dover indicated that the ASB, not board members, are responsible for responding to the resignation of a student trustee. Tim stated concerns about handicap accessibility in the digital media lab and has discussed concerns with Fran Lopez, Dean of Disability Resource Center and Sherrean Carr, Dean of Technical and Public Services. Tim asked the board to urge staff to rearrange furniture to provide better accessibility. Tim asked that the schedule for the digital media lab be staggered to keep the lab open for a longer period of time. Tim stated a concern about the following: placement of partitions security for the area and the constant disruptions in both classrooms and asked if partitions can be moved back to help maintain a better learning environment for students; a stolen laptop from the ASB office to Ana Hipol, John Pruitt, Dr. Kinsella, and the ASB Advisor; the laptop contained a database with information on staff and students and does not feel issued was handled in a proper manner; he had placed the database on the computer and did not have an opportunity to remove it or replace it. John Pruitt reported that an investigation was started when the incident was reported. A student, Kayed Asfour, was interviewed by John Pruitt and it was determined that he was the last person to see the laptop. Kayed indicated he line-deleted all the social security numbers on the laptop. Tim noted that keys and a camera are missing from the ASB office. Steve stated that Tim raised the concerns and the college has reviewed and addressed the issues. John Pruitt indicated that the missing keys and camera were reported to Security.

9. Officers' Reports

(a) Vice Presidents

Joe reported that the Board Facilities Committee will meet on Jan. 22, 2008 to review site improvements second phase and the recommendation of an ADA walkway by the Library. Joe will send an agenda to Student Trustee Williams.

John reported that the Early College Steering Committee met last week to begin the process of recruitment of students for next year. Applications are now available. Enrollment is about 20% ahead of last year.

Vic reported that final exams are next week, tenure review committees have been meeting, and a committee is working on Title V changes.

(b) College President

Steve reported that the Alternate 101 publication (The San Jose Mercury News) featured Gavilan’s Children’s Theater program on the front page.

(c) Academic Senate

Celia Marquez reported that faculty is preparing for finals next week, a new Senate board has been elected and GCFA elections are taking place this week.

(d) Professional Support Staff

Rosie Armstrong reported that nominations have been finalized for the 2008 CSEA Executive Board and voting will take place on Dec.19; the holiday party was very successful.

(e) Student Representative

Student Trustee Williams reported that the ASB is in support of a full time Student Life Coordinator position and asked for support from the Board for the position, the ADA walkway by the Library, and Proposition 92.

(f) Board Member Comments

Trustee Robinson attended the CCLC conference in San Jose with Trustee Washington and Trustee Breen. Trustee Robinson also attended the Latino trustees meeting. A copy of the ACCT board member list was distributed and it was noted the President of ACCT is Rebecca Garcia, the area representative from Cabrillo College.

Trustee Child acknowledged Marlene Dwyer’s retirement and thanked her for the years of service at Gavilan College.

Trustee Smith acknowledged all retirees and thanked them for the years of service at Gavilan College. Trustee Smith also thanked CSEA and committee members for the holiday luncheon and the Gavilan College Educational Foundation and Athletic department for the Casino Night event.

Trustee Perry thanked the Foundation, Ron Hannon and Ken Berry for the Casino Night event and acknowledged the work being done with the Foundation.

Trustee Washington reported that he attended the CCLC conference in San Jose.

Trustee Robinson reported that GavTV videotaped sessions at the CCLC conference.

(g) Board President

Trustee Dover acknowledged Ron Hannon and Ken Berry for the Casino Night event and thanked Celia Marquez and the Counseling department for assistance with a student.

9. Board Committee Reports

No report

10. Information/Staff Reports

(a) Update on Community Meetings in San Benito County

Ernie Yamane and Rob Bartleman (Steinberg Architects) presented an update on the community meeting and workshop in Hollister. Trustee Robinson reported that there were a lot of students at the workshop who participated. Trustee Child noted that Gavilan College is purchasing 80 acres from the developer who owns 130 acres of the site. All three options presented have open space for future expansion of the campus that could be shared by the residential community, certain areas have a place holder for future housing (student and faculty), retail, and athletic fields can be considered for community use. There is an additional road that could be used for emergency access.

Robert Huenemann, Harbern Way resident, stated concerns about campus access, emergency access, and any option that would hinder connection to the Sunnyslope Water District. Mr. Huenemann stated the second meeting was not properly noticed and neighbors were not able to participate. Steve stated that there would be another community meeting in Jan. 2008, time and place to be determined, to continue discussion on three options. Trustee Smith asked about public notice on meetings. Steve stated that the college meets the legal required public notice for all meetings. Jan Chargin reported that the information for the second meeting appeared in the Pinnacle and FreeLlance newspapers with notices in the brief section and an article in the Free Lance, the day of the meeting. Post cards were sent to every resident in San Benito County, delivered and received by the San Jose post office, then lost. Jan requested an investigation by Mike Honda’s office and it is in process. Trustee Child stated that information was in both Hollister newspapers; however, there was an error on the date in the Freelance publication. The second publication had the correct information. Jan suggested that community members be added to an email, which provides information on the San Benito property acquisition. Mr. Huenemann stated a concern about the campus being a community athletic activity center, not an academic campus, particularly with evening activities.

(b) Sabbatical Report – Dr. Marlene Bumgarner

Dr. Marlene Bumgarner thanked the Board and Staff Development Committee for the sabbatical leave opportunity and reviewed highlights of the report.

(c) Amendment to Administrative Procedures 5011 Admission of High School and Other Young Students – First Reading

Provided for information

(d) Community Education Classes – Spring 2008

Rosie reported that the spring schedule has been sent to the printer and will be mailed out Jan. 2, 2008. Online registration begins Dec. 24.

(e) Notice of Preparation – Coyote Valley

Steve reported that the notice has been issued and published and agencies notified.

(f) Proposition 92: Community Colleges, Funding Governance, Fees Initiative

Provided for information

III. ACTION ITEMS

1. New Business

(a) Extend Employment Agreement for Interim Vice President of Instruction

MSC (Perry/Child) Student Trustee voted affirmative unanimously carried to approve the extension of employment agreement for Interim Vice President of Instruction.

(b) Gavilan College Board of Trustees – Goals for Calendar Year 2008

MSC (Robinson/Perry) Student Trustee voted affirmative unanimously carried to approve the goals for calendar year 2008, with the addition of item #11: Explore options to enhance and develop support of student organizations and activities.

(c) Board Representative for the County Committee

MSC (Smith/Child) Student Trustee voted affirmative unanimously carried to approve the appointment of Trustee Washington as the board representative for the County Committee.

(d) Child Development Center Contract Number: CCTR-7417, General Child Care and Development Programs, Project Number: 43-6947-00-7, Amendment 01

MSC (Perry/Robinson) Student Trustee voted affirmative unanimously carried to approve the child development center contract.

(e) Child Development Center Contract Number: CPRE-7376, State Preschool, Project Number 43-6947-00-8, Amendment 01

MSC (Perry/Breen) Student Trustee voted affirmative unanimously carried to approve the child development center contract

(f) Advisory Committees for Technical and Public Services

MSC (Child/Robinson) Student Trustee voted affirmative unanimously carried to approve the advisory committee. Trustee Child thanked Sherrean Carr for the effort in recruiting committee members. Trustee Robinson thanked Trustee Breen for serving on the Aviation Advisory Committee.

(g) Curriculum

MSC (Robinson/Child) Student Trustee voted affirmative unanimously carried to approve the curriculum.

(h) 457 Plan Change for Unrepresented Employees

MSC (Child/Smith) Student Trustee voted affirmative unanimously carried to approve the 457 plan change for unrepresented employees. Steve noted that this is available to all employees.

(i) FY 06-07 District Audit Report

MSC (Perry/Smith) Student Trustee voted affirmative unanimously carried to approve the district audit report. Bill Williams, Vavrinek, Trine, Day & Co., LLP, reviewed the report and acknowledged Susan Cheu, Financial Ai office, and staff for outstanding work in keeping records and providing information. Mr. Williams also thanked the Board for the opportunity to perform the audit.

(j) Budget Adjustments

MSC (Breen/Smith) Student Trustee voted affirmative unanimously carried to approve the budget adjustments.

(k) Various Capital Project Change Orders

MSC (Smith/Robinson) Student Trustee voted affirmative unanimously carried to approve various capital project change orders.

IV. CLOSING ITEMS

1. The next regularly scheduled Board meeting is January 8, 2008, Gavilan College, Student Center, North Lounge.

2. The meeting was adjourned at 8:40 p.m.

*Roll Call Vote

MSC (Motion/Second/Carried)